"It is likely that you and your staff spend a lot of time in the office, so it is reasonable for that space to be a positive place for work and socializing. But have you ever thought about how your office layout can affect your employees' productivity and work efforts? We have delved deeper into how your office arrangement can influence productivity, as well as some of the most popular types of office layouts in Indonesia."

Office environment and what needs to be considered

"Your work environment can have a significant impact on the quality and quantity of tasks completed. Here are some specific points you should consider as a business owner to achieve a more productive and positive office environment."

Noisy vs. Quiet Workspace
It is likely that all your employees are different and no two people will thrive in the same work environment. This means you need to create a workspace that is suitable for almost everyone. This may sound like a daunting task, but it might not be as difficult as you imagine. You need to consider the noise level in your office. Some people enjoy silence, others prefer casual chatter and background noise, and some like to listen to music. For those who prefer a noisy atmosphere or listening to music, an open office is a great option. Group workspaces can be used for informal meetings and idea discussions. However, this may not be suitable for people who prefer to work with little noise.

"Is there a place where employees can work in a quieter environment? Perhaps there are meeting rooms and laptops available for them, or maybe there are separate office areas that can be used for quiet workers. There should be a number of spaces available in your office that have different work environments suitable for your staff. This way, everyone's preferences are met, helping them to get more work done."

Ergonomics
Ergonomics relates to office working conditions, such as lighting, equipment, and desk arrangement. You must ensure that every employee is satisfied with their working conditions and that there are no pressing issues that may hinder your employees from performing at their best. You must ensure that all workers feel comfortable. This means ensuring the room temperature is right, the lighting is adequate, and employees are satisfied with their desk and chair arrangements. Lighting in the office is important because sufficient light can prevent eye strain, fatigue, and headaches. You should allow as much natural light as possible into the building and keep artificial lights on at all times. Employees' computer screens should be at eye level and should not reflect any light from windows or office lighting. Keyboard and mouse rests should be provided if necessary to properly support the arms and wrists. Office chairs should be fully adjustable, and footrests should be provided if employees' feet cannot touch the floor. If your staff feels uncomfortable or suffers injuries due to improper workspace, they may not be able to complete much work. You should do everything you can to ensure they feel happy and relaxed so they can work productively for your company. This is a Mutualism Symbiosis.

Office decor can have a significant impact on productivity. Is it a dull room with white walls and curtains at the windows, making your employees feel closed in? Or a colorful and vibrant room that has plenty of natural light and plants to provide extra oxygen? You can redesign your office space into a fun and relaxing place to work. No one likes a messy office, so you should provide plenty of storage and drawer space for employees to keep personal items, stationery, and documents. Plants can boost office productivity by up to 15 percent, making them a must-have accessory when needed for your office decor. Finally, inspirational words can be a great idea. If your company has specific brand values or a slogan, you can stick it on the walls of your office or your group workspace.

What makes a work environment positive?

"Now that we have identified several things you can do to make your employees more productive, we would like to explain what makes a workspace positive."

Communication

"It is important for you to communicate with your employees, but also for them to communicate with each other. Whether it is about work issues, good things that have happened, or their personal lives, communication is the key to a positive work environment."

Promoting work-life balance

Employees should be able to leave on time and not feel guilty about it. Employers should encourage this behavior and not praise staff who arrive late. If you find that many of your team members are late, you may need to review their workflow as this could be a sign that they have too much work to do.

Team spirit

Poor layout, such as closed rooms, can impact team morale as it can hinder people from talking or engaging with one another. You should encourage teams and departments to interact with each other through more open office spaces, which we will discuss in the next section.

What are the types of office layouts?
There are many ways to arrange your office, and there are pros and cons to each method. It depends on the type of office environment you want to create. You can choose an open office, like in the picture. This allows staff members to chat easily whenever they want, but they also have private spaces where they can relax and work. In the office layout, everyone has their own cubicle separated by dividers between desks. This may be ideal for those who prefer to work in a quiet environment, but it is not suitable for everyone. Finally, you can use a combination of both so that your employees can choose a space depending on whether they want to work quietly or desire a more relaxed environment.

I hope this article is useful if you need consultation regarding office layout and design. You can contact Oscar Living, which is the largest and most complete office supplies center in Indonesia. Oscar Living also provides shipping support and can perform installation throughout Indonesia. 

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Photo: Cookie_studio, tirachardz, freepik